How to Print on Labels

How to Print on Labels

Our free Label templates for Word and PDF templates will help you to print your sheet labels easily. Before you choose your labels, consider the type of printer you are using. As a rule of thumb, Laser printers and toner based photocopiers are suitable for printing on labels of all types. However an Inkjet printer is not suitable for printing on labels with a gloss surface, eg. Waterproof labels, Metallic labels, or Fluorescent labels.

Within Microsoft® Word, there is a simple program which helps you to position the print on labels accurately. To find this, go to: Tools > Letters and Mailings. Then under options, you can select thelabel layout from the equivalent Avery® codes listed .Avery® label codes are listed in the table below and in all our product descriptions.

However, to make things easier, we have produced the label template table below where you can simply download a word template (.doc) or a .pdf template file to assist you to print on labels.

How to remove outline from label templatesHow to print on labels using a template

Most Laser printers have an alternative setting for 'labels'; this changes the default paper setting from 80gsm. On the screen that appears before you print look for the 'properties' or 'settings' option where you will find a selection of 'material' settings. Choosing the 'labels' setting will slow down the printer and will alter the temperature of the fuser unit, so that more energy is supplied to the labels. This bonds the toner to the surface of the labels. If you use the normal paper settings then the toner may rub off easily because there has not been enough energy to bond it correctly.

See the Frequently Asked Questions for more information on how to print on labels using a template.

Rectangular Label Stickers

No. Per Sheet Size (MM) Avery Label
WORD Template PDF Template
1 200 x 289 L7167 1up.doc 1up.pdf
2 200 x 143 L7168 2up.doc 2up.pdf
4 99 x 139 L7169 4up.doc 4up.pdf
6 99 x 93 L7166 6up.doc 6up.pdf
8 99 x 68 L7165 8up.doc 8up.pdf
10 99 x 57 L7173 10up.doc 10up.pdf
12 63 x 72 L7164 12up.doc 12up.pdf
14 99 x 38 L7163 14up.doc 14up.pdf
16 99 x 34 L7162 16up.doc 16up.pdf
18 63 x 47 L7161 18up.doc 18up.pdf
21 63 x 38 L7160 21up.doc 21up.pdf
24 63 x 34 L7159 24up.doc 24up.pdf
40 46 x 25 L7654 40up.doc 40up.pdf
65 38 x 21 L7651 65up.doc 65up.pdf
189 25 x 10 L6008 189up.doc 189up.pdf

Round Label Stickers

No. Per Sheet Size (MM) Avery Label WORD Template PDF Template
6 88   round 88mm round 88mm
12 63 L7670 round 63mm round 63mm
15 51   round 51mm round 51mm
24 45   round 45mm round 45mm
35 37   round 37mm round 37mm
70 25   round 25mm round 25mm
117 19   round 19mm round 19mm
216 13   round 13mm round 13mm

Square Label Stickers

No. Per Sheet Size (MM) WORD Template PDF Template
12 64 x 64 square 12.doc square 12.pdf
35 37 x 37 square 35.doc square 35.pdf
70 25 x 25 square 70.doc square 70.pdf

Oval Label Stickers

No. Per Sheet Size (MM) WORD Template PDF Template
2 235 x 80   Oval 2.doc  Oval 2.pdf
4 90 x 134  Oval 4.doc  Oval 4.pdf
6 92 x 76  Oval 6.doc  Oval 6.pdf
10 55 x 75  Oval 10.doc  Oval 10.pdf
13 100 x 37  Oval 13.doc  Oval 13.pdf
16 48 x 70  Oval 16.doc  Oval 16.pdf
20  40 x 50  Oval 20.doc  Oval 20.pdf

Heart Shaped Stickers

No. Per Sheet Size (MM) WORD Template PDF Template
8 69.3 x 69.1 Heart8.doc Heart8.pdf
12 60 x 66.6 Heart12.doc Heart12.pdf
24 43 x 43 Heart24.doc Heart24.pdf

Star Shaped Stickers

No. Per Sheet Size (MM) WORD Template PDF Template
6 99.4 x99.4 Stars6.doc Stars6.pdf
20 43.6 x 50 Stars20.doc Stars20.pdf

Design & Print Tips

  • Laser and Inkjet printers have an accuracy of +/- 1mm, so make sure you leave a good margin around your design or text to allow for this.
  • If the print does not line up perfectly, adjust the page margins. This can be done in the 'Page Settings' section under the 'File' tab.
  • Water in the label adhesive can evaporate when used in hot printers, so we don't suggest printing the same sheet more than once.
  • Do not put a sheet of labels through the printer with some labels missing. This can cause a paper error in the printer.
  • Always feed your labels in Portrait (narrow edge) as this is the direction of the grain (like wood) and ensures the strength of the label is retained.
  • Laser and inkjet printers do not print right up to the edge of the A4 sheet, so if you have labels with no side border remember that you need to allow 3mm (depending on the printer) as a border.

All trademarks are fully recognised, including Microsoft and the Avery Dennison group. The Avery label codes can be found in many software programs.

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