How to Print on Labels
Our free Label templates for Word and PDF templates will help you to print your sheet labels easily. Before you choose your labels, consider the type of printer you are using. As a rule of thumb, Laser printers and toner based photocopiers are suitable for printing on labels of all types. However an Inkjet printer is not suitable for printing on labels with a gloss surface, eg. Waterproof labels, Metallic labels, or Fluorescent labels.
Within Microsoft® Word, there is a simple program which helps you to position the print on labels accurately. To find this, go to: Tools > Letters and Mailings. Then under options, you can select thelabel layout from the equivalent Avery® codes listed .Avery® label codes are listed in the table below and in all our product descriptions.
However, to make things easier, we have produced the label template table below where you can simply download a word template (.doc) or a .pdf template file to assist you to print on labels.
Most Laser printers have an alternative setting for 'labels'; this changes the default paper setting from 80gsm. On the screen that appears before you print look for the 'properties' or 'settings' option where you will find a selection of 'material' settings. Choosing the 'labels' setting will slow down the printer and will alter the temperature of the fuser unit, so that more energy is supplied to the labels. This bonds the toner to the surface of the labels. If you use the normal paper settings then the toner may rub off easily because there has not been enough energy to bond it correctly.
See the Frequently Asked Questions for more information on how to print on labels using a template.
Design & Print Tips
- Laser and Inkjet printers have an accuracy of +/- 1mm, so make sure you leave a good margin around your design or text to allow for this.
- If the print does not line up perfectly, adjust the page margins. This can be done in the 'Page Settings' section under the 'File' tab.
- Water in the label adhesive can evaporate when used in hot printers, so we don't suggest printing the same sheet more than once.
- Do not put a sheet of labels through the printer with some labels missing. This can cause a paper error in the printer.
- Always feed your labels in Portrait (narrow edge) as this is the direction of the grain (like wood) and ensures the strength of the label is retained.
- Laser and inkjet printers do not print right up to the edge of the A4 sheet, so if you have labels with no side border remember that you need to allow 3mm (depending on the printer) as a border.
All trademarks are fully recognised, including Microsoft and the Avery Dennison group. The Avery label codes can be found in many software programs.